SCHEDULE OF SERVICES PROVIDED
COMPLETE ASSOCIATION MANAGEMENT
LOW MONTHLY MANAGEMENT FEE
INCLUDED SERVICES:
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1. |
No additional charges for vendor payment management. Preparation of and mailing disbursements. (postage charges and actual paper costs apply) |
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2. |
No additional charges for accounting functions, including producing financial statements, annual statements. |
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3. |
Budget Preparation |
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4. |
Assistance with Architectural Guidelines, Rules and Collection policies |
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5. |
CC & R enforcement in conjunction with weekly inspections. |
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6. |
Supervision of Contractors, assistance with preparing Requests for Proposals and reviewing bids. |
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7. |
Liaison to the Board for all meetings and business matters. |
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8. |
Assist Board of Directors in formulating all rules and policies. |
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9. |
Complete communications. No additional fees for phone calls or any form of communications regarding the community. (Not to include long distance phone calls) |
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10. |
Minor insurance claim processing. Major claims will be handled under the additional fee schedule listed below. |
ADDITIONAL SERVICES
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1. |
Invoicing |
Cost |
Description |
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a. |
Statements |
$2.00 |
Per statement. Includes one single sided black and white insert. Postage is additional. |
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b. |
Coupons |
$3.85 |
Per coupon book, includes one single sided black and white insert. Postage is additional cost. |
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2. |
Copies |
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|
|
a. |
Black & White |
$.15 |
Per copy |
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b. |
Color |
$.50 |
Single Sided |
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3. |
Postage |
|
Actual costs apply |
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4. |
Envelopes |
$.15 |
Larger envelopes will be charged at a higher rate based on actual cost. |
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5. |
Community Mailings |
$.15 |
Per piece, does not include costs of mailing |
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6. |
Web page creation and monthly maintenance |
$350.00 |
The monthly fee will be included in the monthly contract. |
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7. |
Tax preparation |
$250.00 |
Includes, Federal, State and Corporation Commission Filing. |
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8. |
1099 Preparation |
$10.00 |
Per 1099, plus postage |
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9. |
Gate Programming |
$30.00 |
Monthly fee per gate if PDS manages your system |
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10. |
Meeting Minutes |
$75.00 |
Base fee for a two hour meeting additional hours are $25.00 per |
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11. |
Statutory Agent
Annual Fee |
$100.00 |
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ALL OF THE BELOW CHARGES ARE CHARGED BACK TO THE HOMEOWNER
|
1. |
Certified Mail Fee |
$10.00 |
Actual postage is additional cost. |
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2. |
Lien Filing and Release |
$150.00 |
|
|
3. |
Small Claims Action through Default Judgment |
$200.00 |
Does not include attendance at court. That will be an additional charge at $45.00 per hour |
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4. |
Non-Sufficient Funds Check |
$50.00 |
|
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5. |
Re-Billing Fees |
$15.00 |
This fee will be charged for all collection letters sent |
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6.
a. |
Violation Letters
Without pictures |
N/C |
There is no additional fee for these letters. Costs will apply |
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b. |
With pictures |
$10.00 |
This will be done based on the board’s recommendation. |
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7. |
Preparation of file for Collections |
$50.00 |
This includes research and /or preparation of files for the attorney and /or collection agency. |
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8. |
Tenant Registration. |
$150.00 |
This fee is charged to the owner each time a new tenant is put in place. It is recommended that the Association also charge a fee to cover the additional costs incurred by the Association for having offsite owners. |
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