Planned Development Services

If you read our previous blog post on what consent agendas are, and when your HOA should use one, you might be wondering what’s next. Here are the 8 steps you need to get started….

How do we correctly implement the consent agenda process into our HOA Board meeting?

1. When preparing the meeting the agenda, the president (or designated chairperson) determines whether the item belongs on the consent agenda.

2. The president prepares a numbered list of the consent items as an attachment to the meeting agenda.

3. The list and any supporting documents are included in the board’s agenda package ahead of time (at least sufficient time for the members to read the list and documents prior to the meeting).

4. At the start of the meeting, the chair must ask members which items they wish to be removed from the consent agenda (Click here to review a list of what is included on a consent agenda).

5. If any member requests removal of an item, for any reason, it must be removed.

6. The chair now decides whether to take up the removed item immediately or place it on the regular agenda.

7. When no more items are removed, the chair (or secretary) reads out the number of remaining consent items. The chair will state: “If there are no objections, these items will be adopted.” Then, after pausing for objections, the chair will state: “As there are no objections, these items are adopted.” Continue this process until there are no objections.

8. When preparing the minutes, secretary must include full text description of the resolutions and reccomendations that were adopted in the consent agenda.

Good luck and contact PDS if you would like more information about running HOA Board meetings, Elections, or Agendas.